Operations Assistant



Canary Wharf, London




Experience Level






Our Client



IT Talent Acquisition


Insourcing Partnering

Company Size

7800+ Employees

Aubay's Take

Aubay UK is a recognised InSourcing Partner for client-side deployment delivered across London. Our team, based in Canary Wharf, specialises in hiring IT professionals within London’s Energy and FinTech sectors, helping our clients to expand their operations with top-tier talent who are experts in their fields. We work exclusively with clients who are globally recognized as Energy Super Majors/Financial Services and innovative FinTech players. Aubay UK is the most recently started branch of Aubay Group www.aubay.com. Aubay Group is an international Digital Services Company, listed on a Euronext Stock Exchange, who have been operating for 21 years in the European market and working alongside some of the biggest names in the Banking, Finance, Insurance, Energy, IT/Digital, Manufacturing, Transport and Telecoms sectors. With over 7,800 employees across 7 countries and 16 offices in England, France, Belgium, Luxembourg, Italy, Spain, and Portugal, Aubay Group generated revenues of €513 million in 2022.

Benefits from Aubay

At Aubay UK, people are at the heart of our business. We offer a competitive remunerations package which includes a range of benefits. You will receive continuous support from our dedicated team of Talent Acquisition Specialists who will support your career development and success during your assignment with our client.

25 Days Annual Leave

Perkbox Discount Scheme

Work From Home Opportunities

Pension Scheme

Opportunities to Work Directly with our Client

Training Opportunities

Discount Holidays at I'Aero Chalet

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Contact Paula

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Role Summary

Aubay is seeking an Operations Assistant to join our team and help us achieve our ambitious growth targets in the UK. As an insourcing partner, we recruit and hire top-tier talent, often with niche areas of technical expertise, to be deployed on placements with our clients in the Energy, FinTech, Financial Services, and Asset Management spaces. In this role, you will be responsible for supporting the day-to-day operations of our business. It is an exciting opportunity for an early career professional or recent graduate as you will be exposed to lots of different areas of our business including finance, marketing, communications, HR, and more. We are looking for an individual who is keen to take on a role with responsibility and deliver a high standard of work. To succeed in this role, you must be comfortable working autonomously and be able to effectively prioritise a varied workload. We are currently working on a hybrid basis, 2-3 days per week from Level39, a Tech Community and Co-Working Office in the iconic One Canada Square building in Canary Wharf.

About You

  • Creative problem solver – ability to think outside the box and find solutions to challenging problems.
  • Comfortable working autonomously and taking ownership of your work.
  • Excellent time management skills and able to prioritise tasks effectively.
  • Driven and highly motivated to deliver results both individually and collaboratively with your team.
  • Bring a high level of professionalism, proactivity, and attention to detail to your work.

Required Skills and Experience

  • Ability to gather information and understand requirements for a wide range of tasks.
  • Excellent spoken and written communication.
  • Proficient with Office 365 (including Excel and SharePoint).
  • Ability to analyse data and make informed decisions.
  • Comfortable learning how to use new systems and platforms.
  • Ability to work in a fast-paced environment with a proactive and collaborative approach.

Desirable Skills and Experience

  • Previous experience within an administrative, operational, or similar role.
  • Basic digital marketing skills or interest in learning digital marketing.

Key Responsibilities

  • Work closely with management to support the day-to-day operations of the company. 
  • Provide administrative support such as booking meetings, arranging business travel, and coordinating client site visits.
  • Maintain accurate and organised records of our employees’ timesheets and business expenses.
  • Create and send client invoices, ensuring they are accurate, and follow up on any outstanding payments.
  • Craft internal and external communications (including email newsletters and presentations for client meetings).
  • Manage basic marketing tasks such as creating social media posts.
  • Collaborate with our talent acquisition and HR teams to supporting the onboarding of new employees.
  • Coordinate and manage events.
  • Collaborate with our head office in Aubay France to deliver CSR reporting and other initiatives. 
  • Support the team with ad hoc tasks as needed.